Top Excel Tips for Streamlining your Workflow
Data entry professionals are, by definition, experts at inputting data in a quick and streamlined way. So if you haven’t yet mastered Excel, now is the time to do so. Here are a few top Excel tips designed to help you work smarter, not harder.
Learn the Shortcut Keys
Constantly using your mouse to scroll through menus and click on what you need can slow you down. Learning which key combinations perform which functions can vastly improve your data entry speed. For example, CTRL-C copies the currently selected data, while CTRL-V pastes the copied information into the chosen cell. CTRL-A selects all cells, allowing you to format the entire spreadsheet at once.
Master the Mouse Clicks
Of course, you won’t want to put away your mouse. Some things in Excel are just easier with a mouse, especially if you know the hacks. For example, do you need to copy one spreadsheet into another? Go to the bottom left corner, and you’ll see one or more sheets listed. Right-click on the sheet you want to copy, then click on Move or Copy. Follow the instructions in the pop-up window. Or maybe you want to insert a few rows right in the middle of your spreadsheet. Use your mouse to select that number of existing rows right below where you want the new rows to go. Right-click and select Insert, and your new blank rows will pop in just above the highlighted ones.
Filter Your Data
When you’re working on a huge dataset, it’s easy to become overwhelmed, or at the least, to lose track of what you’re doing. Use the Sort & Filter button at the top right of the screen to filter down to just the data you’re currently working on. It will hide everything else, making it easier to focus.
Of course, these are just a few of our top Excel tips to help you work smarter, not harder. The best way to become an expert is to get into Excel and start exploring. Create your own spreadsheet and play around with all the different buttons and features. Before you know it, you’ll be working more efficiently than you ever thought possible.
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